ENSURE YOU HAVE A CLEAR-CUT TRAVEL POLICY SET UP
Effective travel management is possible with a well-defined policy. Specific guidelines should be provided for employees regarding travel policies, travel arrangements, and expenses.
When creating a travel policy, there are many factors you should consider.
While cost-effectiveness is a key requirement, it is important that you do not compromise the safety and quality travel services. Employees can choose the one that best suits them by offering a limited number of options. Employees can offer their opinions and thoughts during decision-making to help you avoid any unnecessary compromise.
You should always ensure that your employees have the most current contact information for any emergency.
Responsibility regarding expenses – personal, business, leisure etc. It must be clear and precise.
GET A GRIP ON TRAVEL TECH
Online booking apps have revolutionized travel planning. The problem is choosing the right one for your business travel planning.
It is possible to create a customized online booking engine that suits your business’ travel policy and needs. While having your own travel tech can have its benefits, such as the ability to improve efficiency and manage your travel anywhere you are, there are some drawbacks. It can be quite expensive to design and build a custom online booking system, as well as maintain it. The downside is that you will have to do all the research. This raises the question of whether convenience is worth the effort and expense.
One great option is to use a travel management company (TMC). A TMC is an opportunity to work with a dedicated travel manager and experienced travel management asset. A travel manager will help you make the right travel decisions based on your business needs. Additional benefits include assistance with VISA applications, arranging ground transportation, arranging Forex, and handling travel emergencies.
Combining both of these options is a smart decision. TMCs have clear advantages and often offer a booking platform that can be used by companies. You get the best of both worlds – the ease and control you have over your travel bookings, and the personal support and assistance that you need with more complex and/or time-consuming tasks.
SECURE EMPLOYEES TRAVELLING SAFETY
Business travel is an important and likely part of many businesses. However, it comes with risks. The company has a duty to care for its employees. This means that a company has a moral and legal obligation to avoid injury to employees on business trips. You, the travel planner, have to make sure that safety measures and plans are in place. You must ensure that you have adequate travel insurance. This includes coverage for lost luggage, medical care, cancellations of flights, natural disasters, terrorism, and everything else.
Before employees travel, they must be aware of the risks associated with their destination and be advised of the best course of action in case of an emergency.
It is essential to know exactly where your company’s employees are at all times. You have a variety of online and app options that can help you keep track of your travelers and to stay in touch.
PRE-BOOK TO SAVE
Planning ahead can help you save money when making travel arrangements. Research shows that business travelers who book flights only a day in advance can pay up to 200% more.
Contrary to this, airfares are usually the most affordable if they are booked at least three weeks before departure. Using an advanced purchasing strategy can help reduce or mitigate the impact of price fluctuations on your company’s travel budget. It’s not always possible for companies to book far in advance due to changes in meetings or schedules, but it’s definitely worth it in the long-term.
APPOINT THE MOST QUALIFIED PERSON
It’s not easy to plan travel. A travel manager’s responsibilities include bookings, policy management and budget approvals. Reporting is also an important part of the job. Finding the best flights, ground transport, accommodation, and other costs is a time-consuming task.
There are many benefits to managing your company’s travel plan yourself. For example, you will have a better understanding of the schedules and needs of your travelers. Employing a professional and experienced corporate travel agency will help you save a lot of hassle. High-quality TMCs are well-versed in the industry and can help you find the best deals. TMCs have the advantage of having global purchasing power and strong relationships with suppliers, which allows them to get discounted fares for larger travel volumes.